Question 1

What is ExpensesGuru?

Accepted Answer

ExpensesGuru is an AI-powered expense management application that helps individuals and UK accountants track expenses automatically. It uses artificial intelligence to scan receipts, process bank statements, and categorize expenses into HMRC tax categories.

Question 2

How does AI categorisation work?

Accepted Answer

ExpensesGuru uses Google's Gemini AI to analyze transaction descriptions, receipts, and invoices. It automatically assigns appropriate categories based on HMRC guidelines for business expenses or personal spending categories for individuals.

Question 3

Is ExpensesGuru free?

Accepted Answer

Yes! During our Beta period, all plans are completely free with no credit card required. After Beta, we'll offer a generous free tier plus affordable paid plans.

Question 4

What file formats are supported?

Accepted Answer

We support PDF bank statements, CSV transaction exports from most UK banks, receipt images (JPG, PNG), and invoice PDFs.

Question 5

Is it suitable for accountants?

Accepted Answer

Absolutely! ExpensesGuru supports multi-client management, HMRC tax category mapping, and generates reports ready for self-assessment tax returns.

Question 6

How secure is my data?

Accepted Answer

All data is encrypted in transit and at rest. We are GDPR compliant and never sell or share your financial data. You can export or delete your data at any time.

Question 7

Does HMRC accept digital receipts?

Accepted Answer

Yes, HMRC accepts digital copies of receipts as long as they are legible and contain the date, amount, supplier, and nature of expense.

Question 8

How long do I need to keep receipts?

Accepted Answer

You should keep business receipts for at least 5 years after the 31 January submission deadline of the relevant tax year.

Question 9

Can I import bank statements?

Accepted Answer

Yes! You can upload PDF bank statements or CSV exports. Our AI processes all transactions and categorises them automatically.

Question 10

How do I export my data?

Accepted Answer

You can export to CSV for use in accounting software, or generate PDF reports for your accountant or HMRC.

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